This structure works well for companies that have departments that function as microcosms. From there, users can easily and securely share files with others, assign tasks, approve file changes, and leave comments on a file or folder. Onehub users can use Workspaces as a top-level folder and house all relevant files within that Workspace. That said, there are common structures that accommodate a range of company types and working styles. Your top-level folders’ structure will depend on the type of business you have and how your employees tend to work. Pick a top-level folder structure that works for your business. Restructuring means you’ll have to move files into new folders, which can break hyperlinks that direct to those files. It’s much easier to maintain organized files when you don’t have to rethink the structure in a couple of years. If your company is a startup or a steadily growing small business, you’ll want a file structure that you can grow into. Remember to plan your folder structure around your long-term business goals. However, specialty platforms such as Onehub make the transition simple and intuitive. The best practices covered below can be applied to any type of data storage method, whether it’s cloud-based or a local server. In addition to costing your company money and stressing out your employees, a poor file structure can jeopardize the security of your files and make onboarding new hires a messy process. That’s a big chunk of time, and as we all know, time is money. Your employees are right there with you.Įmployees spend about 19% of their workweek searching for information. Tired of digging through an endless sea of folders and files to find that one document you need? You’re not alone.
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